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Group Estates Administration Coordinator
- Organisation: Thomas's London Day Schools
- Location: South West London
- Tenure: Full-time
- Closing Date: Thursday 7 August 2025
This is an exciting opportunity to join and support the set-up of newly established Estates team at Thomas’s College while working within a dynamic and supportive group of schools.
The Estates Coordinator plays a vital role in supporting the effective operation of the Estates and Operations functions across the group. This role provides high-quality administrative and coordination support to the Director of Estates and wider department, acting as the primary point of contact for estates-related queries.
A key part of the role involves managing the reactive helpdesk system and maintaining and tracking the group Compliance tool STATLOG. The EAC will ensure that maintenance requests from staff across all sites are logged, tracked, and resolved efficiently. The postholder will work closely with the Estates team to ensure that administrative processes related to maintenance, health and safety, external lettings, and compliance are completed accurately and on time, in line with statutory and internal requirements.
To apply for this post please go to thomas-s.co.uk/join-our-team and click apply. We will review applications as they are submitted and interview suitable candidates on a rolling basis. We reserve the right to withdraw these positions if early appointments are made, therefore early applications are encouraged.
The role will be subject to the successful completion of the required employment checks, including an enhanced DBS and reference. Full details of all checks that will be carried out are detailed in our recruitment policy.
Thomas’s London Day Schools are committed to safeguarding the welfare of children and young people and expect all staff, volunteers and visitors to share this commitment and work in accordance with our child protection policies and procedures. All posts are subject to screening appropriate to the post including checks with past employers and the DBS service. The school will undertake online searches on shortlisted applicants and may require applicants to provide details of their online profile, including social media accounts. For details of the checks which will be undertaken as part of our recruitment process, please see our Safer Recruitment Policy which can be found here www.thomas-s.co.uk/policies/ under the ‘Thomas’s Policy’ tab.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.
As an equal opportunities employer, Thomas's is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. Thomas's aspire to have a diverse and inclusive workspace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Group.
For details of the checks which will be undertaken as part of our recruitment process Thomas’s London Day School’s Recruitment Policy is applicable and can be found here www.thomas-s.co.uk/policies/ under the ‘Thomas’s Policy’ tab.
This is an exciting opportunity to join and support the set-up of newly established Estates team at Thomas’s College while working within a dynamic and supportive group of schools.
Description
The Estates Coordinator plays a vital role in supporting the effective operation of the Estates and Operations functions across the group. This role provides high-quality administrative and coordination support to the Director of Estates and wider department, acting as the primary point of contact for estates-related queries.
A key part of the role involves managing the reactive helpdesk system and maintaining and tracking the group Compliance tool STATLOG. The EAC will ensure that maintenance requests from staff across all sites are logged, tracked, and resolved efficiently. The postholder will work closely with the Estates team to ensure that administrative processes related to maintenance, health and safety, external lettings, and compliance are completed accurately and on time, in line with statutory and internal requirements.
To apply for this post please go to thomas-s.co.uk/join-our-team and click apply. We will review applications as they are submitted and interview suitable candidates on a rolling basis. We reserve the right to withdraw these positions if early appointments are made, therefore early applications are encouraged.
The role will be subject to the successful completion of the required employment checks, including an enhanced DBS and reference. Full details of all checks that will be carried out are detailed in our recruitment policy.
Thomas’s London Day Schools are committed to safeguarding the welfare of children and young people and expect all staff, volunteers and visitors to share this commitment and work in accordance with our child protection policies and procedures. All posts are subject to screening appropriate to the post including checks with past employers and the DBS service. The school will undertake online searches on shortlisted applicants and may require applicants to provide details of their online profile, including social media accounts. For details of the checks which will be undertaken as part of our recruitment process, please see our Safer Recruitment Policy which can be found here www.thomas-s.co.uk/policies/ under the ‘Thomas’s Policy’ tab.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.
As an equal opportunities employer, Thomas's is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. Thomas's aspire to have a diverse and inclusive workspace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join the Group.
For details of the checks which will be undertaken as part of our recruitment process Thomas’s London Day School’s Recruitment Policy is applicable and can be found here www.thomas-s.co.uk/policies/ under the ‘Thomas’s Policy’ tab.
